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Unit 1: General information
Description of the aimClick to read 
The tool is a measure designed to assess the individual’s ability to work, both for people actually in work and those who plan to return to work. It could be used by the HR team members to identify special needs of the prospective employee or to support decision-making with regard to workplace adaptations.
Target GroupClick to read
Managers of small, medium and large organizations, HR team members
Benefits of the toolClick to read
The tool ensures the early identification of specific worker’s needs before the employment and check of the worker’s capabilities to manage the requirement of the job, which will benefit in better match to the position. For already hired employees it results in better productivity if identified weaknesses are appropriately addressed by the employer support and equipment adaptations. It also may prevent early job exit due to the motor or perceptual impairment.
DurationClick to read
This tool can be developed in about 15 minutes.
How to use the toolClick to read
The tool consists of three decision tables covering motor skills, mobility and access in the workplace and perceptual skills. After solving the decision table and answering questions it is possible to identify the independence of worker in the specific area on seven-point scale (1 – constant support, 7 – independence without modification) and identify possible workplace adaptations or specific equipment purchase.
Unit 2: Assessment of employee’s motor and sensory skills and workplace accessibility
Assesed areasClick to read
Assessment of motor skillsClick to read
 The analysis deals with all motor tasks that are required for the job.
It includes:
- lifting,
- operating machinery,
- upper limb function, dexterity,
- coordination and ability to balance if required.
It can help to identify the additional equipment necessary for the employee to ensure the high-quality of work and to prevent early job exit due to the motor impairment.
To find the level of support necessary for the employee, answer the decision table on the next slide.
Decision table for assesment of motor skillsClick to read
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Starting question
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Auxiliary questions
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Type of support needed
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1. Does the employee require intervention from another person to manage physical and motor aspects of his/her job?
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No
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2. Does the employee take more than a reasonable amount of time or effort, or need job modification or more equipment to manage the physical and motor tasks required in the job than usually required?
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No
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7
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Yes
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6
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Yes
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2. Is the employee able to manage the physical and motor aspects of his/her job more than half the time without support from someone else?
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Yes
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3. Is the employee able to manage most of the physical and motor tasks, but requires someone else to set-up equipment for him/her, structure his/hers environment, supervise him/her?
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Yes
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5
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No
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4. Is the employee able to manage more than 75% of the time requiring planned monitoring and support only, with no need for unplanned intervention?
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Yes
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4
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No
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3
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No
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3. Does the employee need constant support or unplanned intervention many times a day or is the employee effectively unable to manage the physical motor aspects of his/her job?
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No
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2
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Yes
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1
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On the next slide you will find the detailed description of each type of support needed.
Type of support neededClick to read
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Type of support needed
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Description of support needed
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7
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Independence without modification
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The employee can manage all the physical and motor tasks associated with their job independently.
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6
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Independence with modification
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The employee manages all of the physical and motor tasks, but takes more than the reasonable amount of time or effort, or requires minor job modification or special equipment or strategies. The employee is able to self-prompt and correct.
Work productivity is unaffected.
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5
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Supervision or set-up.
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The employee is able to do most of the physical and motor aspects of his work but requires help from someone else to set-up equipment, or requires a structured environment, with supervision but only very occasional help.
There is minimal reduction in work productivity.
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4
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Minimum support
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The employee is able to manage more than 75% of the working time in physical and motor tasks associated with his job. The employee has regular planned intervention/help only.
Work productivity is only mildly affected.
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3
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Moderate support
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The employee is able to manage more than half of the working time in the physical and motor tasks associated with his job. The employee either requires support more than 25% of the time, or requires infrequent unplanned intervention/help on top of planned monitoring / support.
Work productivity is moderately affected.
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2
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Maximum support
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The employee is able to manage less than half of the working time in the physical and motor tasks associated with his job. The employee may require unplanned intervention on top of regular monitoring (every day or almost every day).
Work productivity is severely affected.
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1
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Total dependence
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The employee is effectively unable or requires constant supervision with intervention/help.
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Assessment of mobility and accessClick to read
The analysis deals with work-related mobility inside the work premises
It analyses worker’s ability to:
- move around in the work environment,
- access areas, facilities and equipment required for the job.
It can help to identify the improvements to be made to ensure the accessible working space and necessary support.
To find the level of support necessary for the employee, answer the decision table on the next slide.
Decision table for assesment of mobility and accessClick to read
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Starting question
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Auxiliary questions
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Type of support needed
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1. Does the employee require intervention from another person to access the requisite areas/ facilities/ equipment and more around the work environment?
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No
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2. Does the employee take more than a reasonable amount of time or effort, or need job modification or more equipment to move around the work environment?
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No
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7
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Yes
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6
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Yes
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2. Is the employee able to move around the work environment more than half the time without support from someone else?
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Yes
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3. Is the employee able to move around the work environment indepentently, but requires someone else to set-up equipment for him/her, structure his/hers environment, supervise him/her?
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Yes
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5
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No
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4. Is the employee able to move around the work environment more than 75% of the time requiring planned monitoring and support only, with no need for unplanned help?
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Yes
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4
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No
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3
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No
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3. Does the employee need constant support or unplanned intervention many times a day or is the employee effectively unable to access the requisite areas/ facilities required for the job?
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No
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2
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Yes
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1
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Type of support neededClick to read
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Type of support needed
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Description of support needed
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7
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Independence without modification
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The employee can move around and access all the requisite areas of his work environment independently
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6
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Independence with modification
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The employee manages to access all requisite areas but takes more than the reasonable amount of time or effort, or requires minor job modification or special equipment or strategies.
Work productivity is unaffected.
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5
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Supervision or set-up.
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The employee is able to move around and access most of the requisite areas, but requires help from someone else, or requires a structured environment, with supervision but only occasional help.
There is minimal reduction in work productivity.
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4
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Minimum support
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The employee is able to manage more than 75% of the working time. The employee has regular planned intervention/help only.
Work productivity is only mildly affected.
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3
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Moderate support
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The employee is able to manage more than half of the working time and can access most of the requisite areas. The employee either requires support more than 25% of the time, or requires infrequent unplanned intervention/help on top of planned monitoring / support.
Work productivity is moderately affected.
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2
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Moderate support
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The employee is able to manage less than half of the working time. The employee may require unplanned intervention on top of regular monitoring (every day or almost every day).
Work productivity is severely affected.
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1
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Total dependence
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The employee is effectively unable or requires constant supervision with intervention/help.
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Assessment of perceptual skillsClick to read
The analysis deals with all sensory functions that are required for the job.
It includes:
- vision,
- hearing,
- touch
- smell and taste,
- perception of differences between objects.
It can help to identify the additional equipment necessary for the employee to ensure the high-quality of work and to prevent early job exit due to the sensory impairment.
To find the level of support necessary for the employee, answer the decision table on the next slide.
Decision table for assesment of perceptual skillsClick to read
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Starting question
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Auxiliary questions
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Type of support needed
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1. Does the employee require intervention from another person to manage the sensory and perceptual aspects of the job?
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No
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2. Does the employee take more than a reasonable amount of time or effort, or need job modification or more equipment than is usually required to manage the perceptual and sensory aspects of the job?
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No
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7
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Yes
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6
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Yes
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2. Is the employee able to manage more than half the time without support from someone else?
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Yes
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3. Is the employee able to manage most of the sensory and perceptual tasks but requires someone else to set-up equipment for him/her, structure his/hers environment, supervise him/her?
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Yes
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5
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No
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4. Is the employee able to manage more than 75% of the time requiring planned monitoring and support only, with no need for unplanned intervention?
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Yes
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4
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No
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3
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No
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3. Does the employee need constant support or unplanned intervention many times a day or is the employee effectively unable to manage the sensory and perceptual aspects of the job?
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No
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2
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Yes
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1
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On the next slide you will find the detailed description of each type of support needed.
Type of support neededClick to read
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Type of support needed
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Description of support needed
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7
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Independence without modification
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The employee can manage all the sensory and perceptual tasks associated with his job independently.
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6
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Independence with modification
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The employee manages all of the sensory and perceptual tasks, but takes more than the reasonable amount of time or effort, or requires minor job modification or special equipment or strategies. The employee is able to self-prompt and correct.
Work productivity is unaffected.
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5
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Supervision or set-up.
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The employee is able to do most of the sensory and perceptual aspects of his work but requires help from someone else to set-up equipment, or requires a structured environment, with supervision but only very occasional help.
There is minimal reduction in work productivity.
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4
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Minimum support
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The employee is able to manage more than 75% of the working time in the sensory and perceptual tasks associated with his job. The employee has regular planned intervention/help only.
Work productivity is only mildly affected
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3
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Moderate support
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The employee is able to manage more than half of the time in the sensory and perceptual tasks associated with his job. The employee either requires support more than 25% of the time, or requires infrequent unplanned intervention/help on top of planned monitoring / support.
Work productivity is moderately affected.
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2
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Moderate support
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The employee is able to manage less than half of the time in the sensory and perceptual tasks associated with his job. The employee may require unplanned intervention on top of regular monitoring (every day or almost every day).
Work productivity is severely affected.
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1
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Total dependence
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The employee is effectively unable or requires constant supervision with intervention/help.
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Action PlanClick to read
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What is to be done?
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How to do it?
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Cost estimation
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Priority
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Deadline
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Who is responsible?
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Analysing
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First, answer the decision tables carefully and identify which type of support is needed for the employee.
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☐ high
☐ medium
☐ low
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Reading
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Read the description of support needed for the employee.
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☐ high
☐ medium
☐ low
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Implementation
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The next step is to implement the support and assitance needed for the employee, in order to improve working conditions and ensure better work productivity.
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☐ high
☐ medium
☐ low
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Assessment of employee’s motor and sensory skills and workplace accessibility.
