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Check Office Workplace


In many cases, working at a desk and on the screen is associated with special and sometimes very high loads, which can be avoided by a good design of the workplaces. As a result, the long-term maintenance of the workability can be supported by usually only small changes.
The aim of this instrument is to improve office activities in such a way that employees can carry out their work in a healthy and unrestricted manner until retirement.


1. Job description
Name of the company:
Workplace of: (name of the employee)
Description/ comments (room, equipment etc.):


2. Arrangement of work equipment in the room
Optimal workplace? Possible measures to improve Workplace optimal? Remarks
The workstation or the screen is positioned parallel to the window with a viewing direction.  Set up the workstation or screen accordingly. Yes
No
The free movement area at the workplace is at least 1.50m2.  Change the workplace so that the unobstructed free movement area is at least 1.50m2. Yes
No
The depth of the user area at the workplace is at least 1.00m. (m = meter).  Redesign the workplace. Yes
No
Passageways are sufficiently wide.
 up to 5 users: 0,88m
 up to 20 users: 1,00m 		 Design the workspace in such a way that the passageways are sufficiently large. Yes
No
The floor is safe to walk on.  Remove tripping points.
 Repair floor. 		Yes
No


3. Lighting and lighting conditions
Optimal workplace? Possible measures to improve Workplace optimal? Remarks
There is no glare from luminaires or bright surfaces. On the screen surface, reflections – for example from lamps, windows – are not disturbing.  Redesign the workplace accordingly, if possible. Yes
No
The illuminances (average 500 lux) are sufficient.  Use lighting.
 Open the sun protection device when it is no longer needed.
 Indicate defective lamps. 		Yes
No
Suitable adjustable sun protection devices are available to help avoid glare and reflections.  Use the existing equipment (e.g., blinds, partitions) accordingly. Yes
No


4. Indoor climate and noise
Optimal workplace? Possible measures to improve Workplace optimal? Remarks
I am satisfied with the climatic conditions (air temperature, drafts) in my work area.  If you are not satisfied, please tick "No" and describe the impairments under "Remarks". Yes
No
My workplace is free of interference from noise.  If this is not the case, please tick "No" and describe the impairments under "Remarks". Yes
No


5. Worktable, work surface
Optimal workplace? Possible measures to improve Workplace optimal? Remarks
The size of the work surface (table surface) is at least 1.60m x 0.80m or 1.28m2. When using additional work equipment, a larger work surface may be necessary.  Expand the work surface and/or create free work surfaces (e.g., use storage areas in shelves/cabinets).
 If necessary, talk to the management. 		Yes
No
The height of the worktable is 0.74m (± 0.02m) or a height-adjustable table is set correctly.  ACTUAL height= ___cm
 TARGET height = ___cm
 The upper arms hang loosely down and the forearms form a horizontal line to the keyboard.
 Upper and lower arms form an angle of 90° or more. 		Yes
No
Sufficient leg and foot space is available:
The legroom for a seat workplace is at least 0.85 m. 		 Remove constricted items – for example: computer, printer, waste paper. Yes
No
Seating and standing workstations are adjustable in height at least between 0.65m and 1.25m.  Redesign or renew the workplace, if possible. Yes
No
At standing workstations, the footwell is at least 790 mm wide, 150 mm deep and 120 mm high.  Redesign or renew the workplace, if possible. Yes
No


6. Arrangement of work equipment
Optimal workplace? Possible measures to improve Workplace optimal? Remarks
Where templates are often used, template holders are used that are sufficiently large, stable and adjustable in inclination between 15 and 75 degrees.  Insert template holder. Yes
No
Frequently used work equipment (e.g., the screen) are centrally located in the field of vision so that uncomfortable head and body postures are avoided as much as possible.  Arrange the screen centrally.
 Place the screen directly on the worktable (not on the computer or other objects).
 Check the visual distance to the screen. 		Yes
No
The distance between the user's eyes and the screen, keyboard and template is largely the same and is at least 0.50m.  Check the visual distance to the screen.
 Arrange the workplace accordingly. 		Yes
No
The top line on the screen is at eye level or lower.  Lower the screen.
 Do not use swivel arms or stands.
 Remove the screen from the computer or other bodies. 		Yes
No
The keyboard is separated from the screen and can be variably positioned. In front of the keyboard there is enough space (at least 0.10m to 0.15m) to put on your hands.  Consider space for the hand rest in front of the keyboard.
 If necessary, connect a longer cable. 		Yes
No


7. Office work chairs
Optimal workplace? Possible measures to improve Workplace optimal? Remarks
The office chair is stable, e.g. it has a base with five support points (castors).  Do not replace a stable office work chair. Yes
No
Unintentional pushing away or rolling away of the office chair is not possible.  Use castors according to the floor covering: for carpet hard castors (monochrome), for smooth, hard floors soft castors (two-tone). Yes
No
Are you sitting right? The chair is adjusted so that the seat is at knee height and upper and lower legs form an angle of 90° or more.  Adjust the chair correctly. Yes
No
The shape and adjustment options of the work chair enable an ergonomic sitting posture (feet on the floor, straight sitting posture, etc.).  Where necessary (e.g., if your feet are hanging in the air), footrests should be used as a balance between seat height and floor. Yes
No
The backrest is tiltable and supports the back well in the different sitting postures, especially in the lumbar area. It reaches up to the shoulder blades or is height adjustable.  Adjust the contact pressure and height of the backrest to your body weight and height. Yes
No
The office work chair is set up appropriately for the respective user.  Individual adaptation of the chair to the user. Yes
No
A briefing on the operation of the office work chair has been given.  Individual instruction of the user.
 If necessary, talk to the manager. 		Yes
No


8. Emergency care
Optimal workplace? Possible measures to improve Workplace optimal? Remarks
The necessary first aid measures have been implemented.  Provide first aid material.
 Make markings. 		Yes
No
The necessary fire protection measures have been implemented.  Check the sufficient number and suitability of the extinguishing agents (fire extinguishers).
 Meet the test deadlines of the fire extinguishers.
 Create free access to the extinguishing agents.
 Marking of extinguishing agents.
 Do not adjust escape routes and doors. 		Yes
No
The employees are instructed in the handling of the fire extinguishers, on how to behave in the event of a fire and how to provide first aid.  Provide instruction using templates. Yes
No


9. Ladders and steps
Optimal workplace? Possible measures to improve Workplace optimal? Remarks
From a storage height of more than 1.80m, suitable ladders and steps are available.  Only marked ladders and steps (EU norms) are used.
 The ladders and steps are regularly checked by a qualified person.
 The employees are instructed in handling. 		Yes
No


10. Miscellaneous
Optimal workplace? Possible measures to improve Workplace optimal? Remarks
The passageways are free of fall and tripping hazards (e.g., electrical cables, file folders, bags, etc. on the floor).  Remove appropriate objects as far as possible so that the floor is safely accessible. Yes
No
The electrical equipment is free of obvious defects (e.g., defective plugs, extension and device connection cables).  If necessary, talk to an external electrician. Yes
No


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